Will employees see our account balance?

No. Employees get cards and expense tools with no visibility into balances, account numbers, or other people's transactions. Only admins and the roles you designate can see the full picture.

How do users receive reimbursement payments?

Employees connect their own bank account when they submit their first expense. Approved reimbursements pay out by ACH, and the matching entry posts to your books at the same time.

Does this sync to QuickBooks or Xero?

There is nothing to sync. Amadae is the accounting system, so every card transaction and reimbursement is already a coded entry in your general ledger the moment it clears.

Can we enforce receipt and note policies?

Yes. Set thresholds by amount, category, or role, and Amadae requires receipts or notes before an expense can be approved, with automatic reminders so you never chase anyone yourself.

What does expense management cost?

Cards and expense management are included with your Amadae subscription. There are no per-seat card fees, and you can issue as many virtual cards as your team needs.

Expense Management

Eliminate Manual
Expense Reporting

Corporate cards and reimbursements together, with policy enforced up front and every expense posted to your books the moment it happens.

Contact sales

or book a free review with our team

AAmadae

AccountsCardsExpensesReimbursementsBooks

Card spend · July

$38,420.11

-4.2% vs budget

Pending review

$1,462.00

6 expenses

Receipts matched

41 of 43

2 reminders sent

Latest expenses

Figma · Design

Avery's card

$45.00Auto-coded

Delta · Travel

Jordan's card

$412.20Auto-coded

Team lunch · Meals 50%

Priya's card

$86.40Auto-coded

Conference sponsorship

Over receipt threshold

$1,250.00Review

EVERYTHING INCLUDED

Make Policies You Can Enforce

Effortlessly control spend

Granular controls and spend policies keep every purchase inside the lines.

Keep account info private

Give the team expense tools without exposing balances or banking details.

Simplify month-end close

Every expense posts to your built-in ledger already coded. Nothing to sync.

Get started in minutes

Simple setup, automatic reminders, and an experience your team will actually use.

Corporate cards

Control Spend Up Front with Team Cards

Issue virtual or physical cards to your team for free
Set custom limits, expiration dates, and merchant locks
Require receipts and match them to transactions automatically
Declines happen at the swipe, not at the close

Explore cards

AMADAE

Avery Chen

Operating · 4821

···· 4821

Ads card · locked to Meta

ActiveReconciled

Travel limit

$3,000/mo

Reimbursements

Reimburse Out-of-Pocket Expenses with Ease

Employees submit in seconds, with data scanned from the receipt
Approve and pay in two clicks, individually or in bulk
Policies for receipts, notes, and submission windows
The payout and the journal entry happen together

Reimbursement queue

Mileage · site visit

Auto-calculated

$48.30Auto-coded

Client dinner

Receipt scanned

$112.80Auto-coded

Hotel · missing receipt

Reminder sent

$289.00Review

Approved this week

24Reconciled

Permissions

Invite Teammates to Access Only What They Need

Cards and expense tools without any banking access
Tiered roles for founders, bookkeepers, employees, and contractors
Nobody sees balances or anyone else's transactions unless you say so

Roles

Employee

Cards and own expenses

14 users

Bookkeeper

View-only books

2 users

Admin

Full access

2 users

Balance visibility

Admins onlyReconciled

Cut the Busywork and Let Your Team Focus on What Counts

Tick off any task on the go

Create cards, submit expenses, and snap receipts in seconds, all from the phone that is already in your pocket.

On mobile

Receipt snapped

2sAuto-coded

Expense submitted

DoneReconciled

New virtual card

IssuedReconciled

Month-end close

Minimize Your Finance Team's Work at the Close

There is no export step and no sync schedule. Every card swipe and reimbursement is already a coded entry in your general ledger, with meals, travel, and policy rules applied automatically.