FOR FOUNDERS

I Googled "Small Business Tax Preparation Near Me" at Midnight. It Uncovered a $38,400 Mistake.

Her CPA was in the Bahamas, her books were six weeks behind, and her runway was five months shorter than she thought.

On July 14th at 11:47 PM, Priya Shah typed small business tax preparation near me into her phone. Her CPA had been out of office since the 1st, her Q3 payment was due in eight weeks, and she had no idea what she actually owed, only what was sitting in checking. What she found over the next 72 hours changed how she thinks about local entirely.

Book Free Review

Real accountants Flat monthly pricing Taxes filed for you

Phoenix · Updated September 3, 2026 · 6 min read

Two founders. One summer.

$38,400

Priya's projected first-year savings after the S-corp analysis

“I had a local CPA for four years. Great guy, terrible visibility. Amadae found an $18,700 shortfall in my quarterly payments during a routine review in June, before I even knew to ask. Then they restructured how I was paying myself and found another $12,000 on top of that.”

Marcus Webb · Founder, logistics analytics startup, Austin TX

The Story

$340,000 in the bank looked like fourteen months of runway

Priya runs a nine-person logistics software startup doing $1.2M a year. By any measure she is winning. She had just come back from a lake house weekend with her cofounders, her son's back-to-school list was on the fridge, and her bank balance said $340,000, which she read as fourteen months of runway. The number she did not have was what she owed. Once the firm that finally looked found underpaid estimates, the real runway was closer to nine months.

Priya's runway, before and after someone looked

Bank balance, July 14$340,000

Runway she assumed14 months

Quarterly estimates underpaid$22,600

Real runwayAbout 9 months

The Problem

Her books closed six weeks late. Her CPA answered twice a quarter.

Her real-time financial picture was a rearview mirror. The books closed six weeks after each month ended, the CPA filed once a year, and nobody was tracking burn against actual tax liability because nobody was looking until a deadline forced them to. Calling a different accountant rarely fixes this by itself. She called nine firms in three days and only one asked to see her books before saying anything.

Open office — Nine firms called. Six wanted an intake call next week. Two quoted a fee to file once the year closed. One asked to see the books.

What We Tried

The app, the generalist, and the spreadsheet nobody updated

She had tried the fixes everyone tries: a bookkeeping app that categorized transactions and never flagged anything, a generalist CPA who was excellent at filing and silent on everything else, and a shared spreadsheet three people were supposed to maintain and nobody did. None of it failed loudly; it just left her flying blind through the exact season when spending peaks and the next bill is already accruing.

Three fixes, $22,600 still missed

Bookkeeping app: categorized, never flagged
Generalist CPA: filed in April, silent in July
Shared spreadsheet: three owners, zero updates
Out-of-office reply until August 19

Sound familiar? A 30-minute call tells you exactly where you stand.

Talk to Us

Free 30-minute review. No pitch deck.

The Discovery

Your bank balance minus what you owe is your runway

That is the sentence that reframed everything for her, not because it was clever but because nobody had said it plainly before. The problem was never proximity. Tax law does not change because a firm has an office three miles from your apartment. What changes outcomes is whether someone is looking at the numbers in July, not just in April. The distinction is procedural, not geographic: if your bookkeeping is current through last month, a quarterly check-in is enough to keep your number accurate; if it is more than six weeks behind, the way Priya's was, a full lookback across the year is the only way to know your real runway before the next payment is due. The firm that looked reviewed three years of transactions in 48 hours.

Do this today: Subtract your current-year estimated tax owed from your bank balance. That is your actual runway.

Her runway, in months

What the bank balance said14 months

After the $22,600 she actually owed9 months

Her numbers. $1.2M revenue, nine-person team.

The FixAMADAE

Real-time books, not a rearview mirror

Amadae connects to your bank and accounting data so the books close continuously, not six weeks late, and a dedicated team of real accountants calculates quarterly estimates before the deadline instead of reconstructing a year after it is over. For Priya that meant three things: the six-week lag was gone, the estimates stopped being guesses, and a tax strategy review caught what her CPA never mentioned. Her entity structure was costing her money every quarter, and an S-corp election analysis showed real projected savings for the year ahead, the number is in the stats above.

Book Intro Call

Near me, or actually looking

	Local CPA	Bookkeeping app
Books close continuously	6 weeks late	Unreviewed
Quarterly estimates before the deadline	If asked
Runway net of tax owed
S-corp and Solo 401(k) strategy	Extra fee
Answers in August	Out of office
Flat monthly price

The Proof

The next founder who called

Marcus and Priya never spoke. They ran into the same structural gap independently, four states apart, in the same summer. That is not a coincidence. It is what happens when a business scales past the point a once-a-year filing relationship can support, and there is no finance department to catch it quietly.

Marcus Webb

Founder, logistics analytics startup, Austin TX

$30,700 found in one summer

Why NowAMADAE

September 15 is coming for every founder with a quarterly obligation

Priya's Q3 payment is filed correctly now and her runway sits on a dashboard instead of a guess. The firms that only pick up the phone in April will not help you before the deadline. The intro call is free, there is no retainer and no long-term contract, and it ends with a real number for your current-quarter exposure and your entity structure. If you are already fine, we will say so.

See My Runway

Sep 15

Q3 estimated payment deadline. The auto-reply does not extend it.

IRS Form 1040-ES schedule

Two founders. One summer.

$38,400

Priya's projected first-year savings after the S-corp analysis

1 of 9

firms she called asked to see her books first

$30,700

found for the next founder who called

Two clients, with permission. Your numbers will differ.

Accounting that looks in July, not April

Books, payroll, and taxes from real accountants, for one flat monthly price starting at $249.

Books closed continuously by a real accountant, never six weeks behind
Quarterly estimates calculated and filed before the deadline
S-corp analysis, setup, and payroll when the numbers say so
Year-end federal and state returns filed for you

Get My Review

No long-term contract. No retainer. The intro call is free.

Plans from

$249/mo

If you make $40K - $69K. Flat, no hourly bills.

Monthly profit and loss reports
Tax set-aside management
Expense categorization
Real-time financial dashboard
Business bank account connections
Individual tax return included*

Start Today

Flat monthly pricingReal accountantsTaxes filed for you

Straight answers

Questions creators ask us

But I already have a CPA.+

So did Priya. The gap was not competence, it was scope. A CPA paid to file a return has no reason to call you in July about a decision that saves money in December, and no reason to net your bank balance against taxes owed either, because that calculation isn't part of a tax return at all.

We are only nine people. Isn't this overkill?+

The savings did not scale down because the company was small. Smaller teams feel a shortfall harder, because there is no finance department to catch it quietly, and no controller or CFO reviewing the books monthly the way a fractional relationship is meant to.

Shouldn't my accountant be local?+

Tax law is federal and state, not zip code. Federal estimated tax deadlines and S-corp elections work identically whether your preparer is three miles away or three states away; only state registration and franchise tax rules vary by where you're actually incorporated or doing business, and a remote team tracks that the same way a local one would.

Sources

IRS: S Corporations · IRS
IRS Form 2553, Election by a Small Business Corporation · IRS
IRS: Estimated Taxes · IRS
IRS Form 1040-ES, Estimated Tax for Individuals · IRS

Ready for peace of mind?

Amadae will give you time back for what matters most.

Book Free Review