HVAC bookkeeping, done
HVAC accounting software that categorizes service calls, parts revenue, and maintenance contracts automatically. Quarterly estimates calculated before each deadline, S-corp math included. One flat monthly price, real accountants. A true HVAC QuickBooks alternative with bookkeeping built in.
Start FreeSOUND FAMILIAR?
Your field-service app exports a CSV. Your bookkeeper imports it wrong. Half the jobs land in the wrong account and you spend the weekend fixing it.
You write checks to a bookkeeper who only looks backward. By the time the books close, the quarter is over and the estimated payment is already late.
You know total revenue but not which trucks make money. Parts cost, labor, drive time, and warranty callbacks are all lumped together in one line.
HOW IT WORKS
Link your bank, payment processor, and field-service tool. We import your chart of accounts and open balances in the first week.
Service revenue, parts cost, and labor post to the right accounts as techs close work orders. No CSV exports, no manual journal entries.
See which trucks and technicians are profitable. Quarterly estimates calculated before each deadline. Your return filed by a real accountant.
EVERYTHING INCLUDED
No add-ons, no per-technician fees, no surprise invoices.
Revenue, parts, labor, and overhead allocated per work order so you see margin on every call.
Truck stock and warehouse parts tracked at cost. COGS posts when the part ships, not when you buy it.
Invoices generated from completed jobs. Payments matched automatically. Aging report updated daily.
Maintenance-contract revenue recognized monthly over the service period, not when the customer pays upfront.
Commission calculations tied to completed jobs. Payroll picks them up on the next run.
Profit and loss, balance sheet, and quarterly estimates ready for your CPA or filed directly by Amadae.
COMPARE THE COST
The old way
Amadae
S Corp Bundle, billed monthly at $349/mo
FAQ
Yes. Amadae handles bookkeeping, invoicing, payroll, and tax filing in one platform. There is no QuickBooks sync to maintain because the books are native. Service calls, parts revenue, and maintenance contracts all categorize automatically.
When a tech closes a work order, Amadae records revenue, parts cost, labor hours, and drive time against that job. You get a per-job P&L without manual entry. Roll jobs up by truck, technician, or service type for the full picture.
Maintenance contracts are recognized monthly over the service period. A customer who pays $1,200 upfront for a year of tune-ups shows $100/month in recognized revenue, keeping your books GAAP-compliant and your cash flow projections accurate.
Amadae calculates your federal and state estimates each quarter and tells you exactly what to set aside. If you are an S-corp, the reasonable salary and distribution split are factored in so you never overpay self-employment tax.
Most HVAC businesses are fully migrated within 2 weeks. We import your chart of accounts, open balances, and historical transactions so nothing is lost. You keep running jobs while we cut over the books behind the scenes.